Policy & Governance
The Statewide Health Information Network for NY (SHIN-NY) Regulation has been adopted and was released into the State Register on March 9, 2016. Click here to view the Regulation.
The SHIN-NY Policy Guidance Documents that support implementation of the Regulation are posted on the NYS DOH website here: https://www.health.ny.gov/technology/regulations/shin-ny/
More information on the data contribution requirements for Article 28 hospitals and other regulated facilities subject to the SHIN-NY Regulation can be found here.
Policies & Procedures
The SHIN-NY Privacy and Security Policies and Procedures for Qualified Entities and their Participants are designed to establish a set of privacy and security rules that govern the exchange of information via the SHIN-NY to ensure that the health information remains confidential and can be accessed only with consent of the patient/consumer.
The SHIN-NY Privacy and Security Policies and Procedures for Qualified Entities and their Participants V 3.6 can be found at: https://health.ny.gov/technology/regulations/shin-ny/index.htm
You are cordially invited to speak up.
At NYeC, it’s our duty to educate and inform, but more importantly, to encourage conversation. To best serve the people of New York, we offer the public an opportunity to speak up on key topics being considered for statewide SHIN-NY implementation. These topics might include policy, technical standards, programs, or other requirements that might impact stakeholders of the SHIN-NY. This opportunity is all part of the Statewide Collaboration Process run on behalf of and in collaboration with the NY State Department of Health by NYeC.
Here’s how the Comments section works: This page contains links to any OPEN comment announcements, topics, related documents, and resources that provide a fuller background on the topic/issue at hand as well as instructions for completing and submitting comments. Each public comment topic is subject to a Comment and Reply period outlined in the instructions for that topic area. In general, unless otherwise stated, public comment periods are open for a minimum of 30 days. Comments submitted after the close of any open comment period are not guaranteed to be included in any summary report or analysis of the comments received and their disposition.
No open comment announcements at this time.
The SHIN-NY is governed by an open and transparent process that brings together key stakeholders in the State to contribute input and expertise on the development and implementation of SHIN-NY policy and technical standards.
This process is known as the Statewide Collaboration Process. NYeC, in partnership with the NYS DOH, convenes several Committees that are representative of stakeholders with an interest and investment in health information exchange via the SHIN-NY.
SHIN-NY Policy Committee
Partnering with the New York State Department of Health, NYeC has established the Statewide Health Information Network for New York (SHIN-NY) Policy Committee, a Committee of the NYeC Board of Directors. The committee is tasked with updating and drafting proposed SHIN-NY policy measures to protect personal health information while expanding the State’s ability to share electronic health records between healthcare providers, consumers, and other community resources.
The SHIN-NY Policy Committee is comprised of individuals from across the state with expertise in policy: public officials, healthcare providers, attorneys, public advocates, QEs, hospital leadership, and other policy specialists.
The Committee meets regularly and is guided by an Annual Policy Agenda. Public Comment on key policy issues is sought by the Policy Committee as needed.
SHIN-NY Policy Committee Agendas & Meeting Notes
|February 11, 2015||Download||Download|
|March 10, 2015||Download||Download|
|April 14, 2015||Download||Download|
|May 12, 2015||Download||Download|
|June 9, 2015||Download||Download|
|July 14, 2015||Download||Download|
|August 13, 2015||Download||Download|
|September 17, 2015||Download||Download|
|October 13, 2015||Download||Download|
|December 8, 2015||Download||Download|
|February 17, 2016||Download||Download|
|March 8, 2016||Download||Download|
|April 11, 2016||SAMHSA Comment Letter on Proposed Rule Change to 42 CFR Part 2|
|September 26, 2016||Download||Download|
|January 13, 2017||Download||Download|
|May 22, 2017||Download||Download|
|July 19, 2017||Download||Download|
|August 2017||No meeting held|
|September 2017||No meeting held|
|October 5, 2017||Download||Download|
|November 7, 2017||Download||Download|
|December 19, 2017||Download||Download|
|February 27, 2018||Download||Download|
|March 20, 2018||Download||Download|
|May 15, 2018||Download||Download|
|September 25, 2018||Download||Download|
|October 23, 2018||Download||Download|
|December 18, 2018||Download||Download|
|January 29, 2019||Download||Download|
|February 26, 2019||Download||Download|
|March 19, 2019||Download||Download|
|May 15, 2019||Download||Download|
|June 12, 2019||Download||Coming soon|
2019 Policy Committee
Director of Operations and Privacy Offer, HEALTHeLINK
MD, MSc – Executive Vice President, Clinical Affairs & Affiliations; Chair, Department of Population Health, Maimonides Medical Center
Arthur A. Levin, MPH
Co-Founder and Director, Center for Medical Consumers
Thomas L. Mahoney, MD
Associate Executive Director, Finger Lakes Health Systems Agency (FLHSA)
David P. Martin
Consumer and Health Advocate
Glenn Martin, MD
Director of Medical Informatics, Queens Health Network
John-Paul Mead, MD, FACP
Medical Director, Cayuga Medical Associates, P.C.
Amanda Parsons, MD, MBA
Vice President of Community & Population Health, Montefiore Health System
CIO, Shatzkin Systems, Inc.
Senior VP, Legal, GNYHA
New York State Office of Alcoholism and Substance Abuse Services (OASAS)
New York State Office of Mental Health (OMH)
New York State Department of Health (NYS DOH)
Legal Counsel, New York City Department of Health and Mental Hygiene (NYCDOHMH)
New York State Department of Health Legal
NYS Office for People with Developmental Disabilities (OPWDD)
Greater New York Hospital Association (GNYHA)
New York State AIDS Institute
Rochester RHIO Representative
SHIN-NY Business & Operations Committee (BOC)
The SHIN-NY Business & Operations Committee (BOC) is representative of the Executive Directors of the Qualified Entities (QEs). The BOC serves as a Committee of the NYeC Board of Directors charged with development of strategies and approaches to SHIN-NY implementation and security. In that capacity, the BOC operates as a collaborative governing body that makes recommendations to the NYS DOH and the NYeC Board to further SHIN-NY adoption and usage. Four Sub-Committees of the BOC have been established to ensure broad stakeholder input into the key areas that impact QE SHIN-NY operations and overall statewide SHIN-NY implementation. They are:
- Strategy, Planning, and Operations Sub-Committee: focus is strategic planning, goal setting, communications, reporting, and monitoring.
- Technical Sub-Committee: focus is building, testing, and monitoring SHIN-NY technical infrastructure and evaluation of new technical capabilities.
- Certification & Policy Adherence Sub-Committee: focus is to provide input on QE certification process and make recommendations on monitoring procedures. Serves as BOC interface with SHIN-NY Policy Committee.
- Implementation Sub-Committee: focus is development of best practice SHIN-NY Policy Standards implementation guidance for QEs.
Sub-Committee Chairs report recommendations and provide updates on Sub-Committee activities at regularly scheduled BOC meetings.