Policy & Governance

Regulation

The Statewide Health Information Network for NY (SHIN-NY) Regulation has been adopted and was released into the State Register on March 9, 2016. Click here to view the Regulation.

Click here to view the list of facilities subject to the Regulation.

The SHIN-NY Policy Guidance Documents that support implementation of the Regulation are posted on the NYS DOH website here: https://www.health.ny.gov/technology/regulations/shin-ny/

More information on the data contribution requirements for Article 28 hospitals and other regulated facilities subject to the SHIN-NY Regulation can be found here.

Policies & Procedures

The SHIN-NY Privacy and Security Policies and Procedures for Qualified Entities and their Participants are designed to establish a set of privacy and security rules that govern the exchange of information via the SHIN-NY to ensure that the health information remains confidential and can be accessed only with consent of the patient/consumer.

The SHIN-NY Privacy and Security Policies and Procedures for Qualified Entities and their Participants V 3.6 can be found at: https://health.ny.gov/technology/regulations/shin-ny/index.htm

Public Comments

You are cordially invited to speak up.

At NYeC, it’s our duty to educate and inform, but more importantly, to encourage conversation. To best serve the people of New York, we offer the public an opportunity to speak up on key topics being considered for statewide SHIN-NY implementation. These topics might include policy, technical standards, programs, or other requirements that might impact stakeholders of the SHIN-NY. This opportunity is all part of the Statewide Collaboration Process run on behalf of and in collaboration with the NY State Department of Health by NYeC.

Here’s how the Comments section works: This page contains links to any OPEN comment announcements, topics, related documents, and resources that provide a fuller background on the topic/issue at hand as well as instructions for completing and submitting comments. Each public comment topic is subject to a Comment and Reply period outlined in the instructions for that topic area. In general, unless otherwise stated, public comment periods are open for a minimum of 30 days. Comments submitted after the close of any open comment period are not guaranteed to be included in any summary report or analysis of the comments received and their disposition.

 

No open comment announcements at this time.


Governance

The SHIN-NY is governed by an open and transparent process that brings together key stakeholders in the State to contribute input and expertise on the development and implementation of SHIN-NY policy and technical standards.

This process is known as the Statewide Collaboration Process. NYeC, in partnership with the NYS DOH, convenes several Committees that are representative of stakeholders with an interest and investment in health information exchange via the SHIN-NY.

SHIN-NY Policy Committee

Partnering with the New York State Department of Health, NYeC has established the Statewide Health Information Network for New York (SHIN-NY) Policy Committee, a Committee of the NYeC Board of Directors. The committee is tasked with updating and drafting proposed SHIN-NY policy measures to protect personal health information while expanding the State’s ability to share electronic health records between healthcare providers, consumers, and other community resources.

The SHIN-NY Policy Committee is comprised of individuals from across the state with expertise in policy: public officials, healthcare providers, attorneys, public advocates, QEs, hospital leadership, and other policy specialists.

The Committee meets regularly and is guided by an Annual Policy Agenda. Public Comment on key policy issues is sought by the Policy Committee as needed.

SHIN-NY Policy Committee Agendas & Meeting Notes

Date Agenda Meeting Notes

2015

February 11, 2015 Download Download
March 10, 2015 Download Download
April 14, 2015 Download Download
May 12, 2015 Download Download
June 9, 2015 Download Download
July 14, 2015 Download Download
August 13, 2015 Download Download
September 17, 2015 Download Download
October 13, 2015 Download Download
December 8, 2015 Download Download

2016

February 17, 2016 Download Download
March 8, 2016 Download Download
April 11, 2016 SAMHSA Comment Letter on Proposed Rule Change to 42 CFR Part 2
September 26, 2016 Download Download

2017

January 13, 2017 Download Download
May 22, 2017 Download Download
July 19, 2017 Download Download
August 2017 No meeting held
September 2017 No meeting held
October 5, 2017 Download Download
November 7, 2017 Download Download
December 19, 2017 Download Download

2018

February 27, 2018 Download Download
March 20, 2018 Download Download
May 15, 2018 Download Download
September 25, 2018 Download Download
October 23, 2018 Download Download
December 18, 2018 Download Download

2019

January 29, 2019 Download Download
February 26, 2019 Download Download
March 19, 2019 Download Download
May 15, 2019 Download Download
June 12, 2019 Download Download
July 2019 No meeting held (workgroup only)
August 2019 No meeting held
September 25, 2019 Download Download
October 22, 2019 Download Download
November 15, 2019 Download Coming soon

2020 Policy Committee

Arthur A. Levin, MPH (Chair)

Co-Founder and Director, Center for Medical Consumers

Steve Allen

Director, Operations and Privacy Officer, HEALTHeLINK

Chuck Bell

Programs Director, Advocacy-Consumer Reports

David Cohen, MD

Executive Vice President, Population Health & Academic Affairs, Maimonides Medical Center

Thomas L. Mahoney, MD

Chief Medical Officer, Common Ground Health

Glenn Martin, MD

Sr. Associate Dean for Human Subjects Research, Associate Professor, Icahn School of Medicine at Mount Sinai

John-Paul Mead, MD

Medical Director, Cayuga Health System

Taiymoor Naqi

Director of Privacy & Security, Hixny

Nance Shatzkin

CIO, Bronx RHIO

Lorna Thorpe

Vice Chair of Strategy & Planning, Department of Population Health, NYU Langone Health

Raul Vazquez, MD

President/CEO, Urban Family Practice

2020 BOC Representative

Jill Eisenstein

CEO & President, Rochester RHIO

Ex-Officio Members:

Virgina Scott Adams

New York State Office for People With Developmental Disabilities (OPWDD)

Linda Adamson

New York State Technology Enterprise Corporation (NYSTEC)

Laura Alfredo

Greater New York Hospital Association (GNYHA)

Carmen Barber

New York State Office of Mental Health (OMH)

Mark Boss

NYS Office of Addiction Services and Supports (OASAS)

Nicholas Elcock

New York City Department of Health and Mental Hygiene  (NYCDOHMH)

Jason Ganns

Office of Health Insurance Programs (OHIP)

Christie Hall

New York State Department of Health (DOH)

 

Tom Hallisey

Healthcare Associations of New York State  (HANYS)

Geraldine Johnson

New York State Department of Health (DOH)

David Lee

New York City Department of Health and Mental Hygiene  (NYCDOHMH)

David Nardolillo

New York State Office for People With Developmental Disabilities (OPWDD)

Rima Oken

New York City Department of Health and Mental Hygiene  (NYCDOHMH)

Zeynep Sumer-King

Greater New York Hospital Association (GNYHA)

Daniel Tietz

AIDS Institute

Amy Warner

Rochester RHIO Representative

SHIN-NY Business & Operations Committee (BOC)

The SHIN-NY Business & Operations Committee (BOC) is representative of the Executive Directors of the Qualified Entities (QEs). The BOC serves as a Committee of the NYeC Board of Directors charged with development of strategies and approaches to SHIN-NY implementation and security. In that capacity, the BOC operates as a collaborative governing body that makes recommendations to the NYS DOH and the NYeC Board to further SHIN-NY adoption and usage. Four Sub-Committees of the BOC have been established to ensure broad stakeholder input into the key areas that impact QE SHIN-NY operations and overall statewide SHIN-NY implementation. They are:

  1. Strategy, Planning, and Operations Sub-Committee: focus is strategic planning, goal setting, communications, reporting, and monitoring.
  2. Technical Sub-Committee: focus is building, testing, and monitoring SHIN-NY technical infrastructure and evaluation of new technical capabilities.
  3. Certification & Policy Adherence Sub-Committee: focus is to provide input on QE certification process and make recommendations on monitoring procedures. Serves as BOC interface with SHIN-NY Policy Committee.
  4. Implementation Sub-Committee: focus is development of best practice SHIN-NY Policy Standards implementation guidance for QEs.

Sub-Committee Chairs report recommendations and provide updates on Sub-Committee activities at regularly scheduled BOC meetings.

BOC Members

Rob Hack (Chair)

HealtheConnections

Jill Eisenstein

Rochester RHIO

Mark McKinney

Hixny

Dan Porreca

HEALTHeLINK

Todd Rogow

Healthix

Charles Scaglione

Bronx RHIO