Policy & Governance

Regulation

The Statewide Health Information Network for NY (SHIN-NY) Regulation has been adopted and was released into the State Register on March 9, 2016. Click here to view the Regulation.

Click here to view the list of facilities subject to the Regulation.

The SHIN-NY Policy Guidance Documents that support implementation of the Regulation are posted on the NYS DOH website here: https://www.health.ny.gov/technology/regulations/shin-ny/

Policies & Procedures

The SHIN-NY Privacy and Security Policies and Procedures for Qualified Entities and their Participants are designed to establish a set of privacy and security rules that govern the exchange of information via the SHIN-NY to ensure that the health information remains confidential and can be accessed only with consent of the patient/consumer.

The SHIN-NY Privacy and Security Policies and Procedures for Qualified Entities and their Participants V 3.3 can be found at: https://www.health.ny.gov/technology/regulations/shin-ny/

Public Comments

You are cordially invited to speak up.

At NYeC, it’s our duty to educate and inform, but more importantly, to encourage conversation. To best serve the people of New York, we offer the public an opportunity to speak up on key topics being considered for statewide SHIN-NY implementation. These topics might include policy, technical standards, programs, or other requirements that might impact stakeholders of the SHIN-NY. This opportunity is all part of the Statewide Collaboration Process run on behalf of and in collaboration with the NY State Department of Health by NYeC.

Here’s how the Comments section works: This page contains links to any OPEN comment announcements, topics, related documents, and resources that provide a fuller background on the topic/issue at hand as well as instructions for completing and submitting comments. Each public comment topic is subject to a Comment and Reply period outlined in the instructions for that topic area. In general, unless otherwise stated, public comment periods are open for a minimum of 30 days. Comments submitted after the close of any open comment period are not guaranteed to be included in any summary report or analysis of the comments received and their disposition.

There are no open public comments at this time.


Governance

The SHIN-NY is governed by an open and transparent process that brings together key stakeholders in the State to contribute input and expertise on the development and implementation of SHIN-NY policy and technical standards.

This process is known as the Statewide Collaboration Process. NYeC, in partnership with the NYS DOH, convenes several Committees that are representative of stakeholders with an interest and investment in health information exchange via the SHIN-NY.

SHIN-NY Policy Committee

Partnering with the New York State Department of Health, NYeC has established the Statewide Health Information Network for New York (SHIN-NY) Policy Committee, a Committee of the NYeC Board of Directors. The committee is tasked with updating and drafting proposed SHIN-NY policy measures to protect personal health information while expanding the State’s ability to share electronic health records between healthcare providers, consumers, and other community resources.

The SHIN-NY Policy Committee is comprised of individuals from across the state with expertise in policy: public officials, healthcare providers, attorneys, public advocates, QEs, hospital leadership, and other policy specialists.

The Committee meets regularly and is guided by an Annual Policy Agenda. Public Comment on key policy issues is sought by the Policy Committee as needed.

SHIN-NY Policy Committee Agendas & Meeting Notes

Date Agenda Meeting Notes
February 11, 2015 Download Download
March 10, 2015 Download Download
April 14, 2015 Download Download
May 12, 2015 Download Download
June 9, 2015 Download Download
July 14, 2015 Download Download
August 13, 2015 Download Download
September 17, 2015 Download Download
October 13, 2015 Download Download
December 8, 2015 Download Download
February 17, 2016 Download Download
March 8, 2016 Download Download

 

April 11, 2016 SAMHSA Comment Letter on Proposed Rule Change to 42 CFR Part 2

 

2016 Policy Committee

Steve Allen

Director of Operations and Privacy Offer, HEALTHeLINK

David Cohen

MD, MSc – Executive Vice President, Clinical Affairs & Affiliations; Chair, Department of Population Health, Maimonides Medical Center

Arthur A. Levin, MPH

Co-Founder and Director, Center for Medical Consumers

Thomas L. Mahoney, MD

Associate Executive Director, Finger Lakes Health Systems Agency (FLHSA)

David P. Martin

Consumer and Health Advocate

Glenn Martin, MD

Director of Medical Informatics, Queens Health Network

John-Paul Mead, MD, FACP

Medical Director, Cayuga Medical Associates, P.C.

Amanda Parsons, MD, MBA

Vice President of Community & Population Health, Montefiore Health System

Paul Schaeffer, MPH

Deputy Director, Citywide Immunization Registry (CIR), New York City Department of Health and Mental Hygiene

Nance Shatzkin

CIO, Shatzkin Systems, Inc.

Ex-Officio Members:

Laura Alfredo

Senior VP, Legal, GNYHA

Mark Boss

New York State Office of Alcoholism and Substance Abuse Services (OASAS)

Tom Check

Business and Operations Committee (BOC) Representative, Healthix

Victoria Choi

Legal Counsel, NY State Department of Health

Mariko Hirose

Staff Attorney, NYCLU

Christine Julien

Legal Counsel, New York City Department of Health and Mental Hygiene (NYCDOHMH)

Jonathan Karmel

New York State Department of Health Legal

Shannon Kinnear

NYSTEC

Colleen Mooney

NYSTEC

Cheryl Mugno

New York State Office for Persons with Developmental Disabilities (OPWDD)

Julie Rodak

New York State Office of Mental Health (OMH)

Zeynep Sumer-King

Greater New York Hospital Association (GNYHA)

Daniel Tietz

New York State AIDS Institute

Susan Van Meter

HANYS

Amy Warner

Business and Operations Committee Representative (BOC), Rochester RHIO

Roslyn Windhol

Legal Counsel, New York City Department of Health and Mental Hygiene (NYCDOHMH)

SHIN-NY Business & Operations Committee (BOC)

The SHIN-NY Business & Operations Committee (BOC) is representative of the Executive Directors of the Qualified Entities (QEs). The BOC serves as a Committee of the NYeC Board of Directors charged with development of strategies and approaches to SHIN-NY implementation and security. In that capacity, the BOC operates as a collaborative governing body that makes recommendations to the NYS DOH and the NYeC Board to further SHIN-NY adoption and usage. Four Sub-Committees of the BOC have been established to ensure broad stakeholder input into the key areas that impact QE SHIN-NY operations and overall statewide SHIN-NY implementation. They are:

  1. Strategy, Planning, and Operations Sub-Committee: focus is strategic planning, goal setting, communications, reporting, and monitoring.
  2. Technical Sub-Committee: focus is building, testing, and monitoring SHIN-NY technical infrastructure and evaluation of new technical capabilities.
  3. Certification & Policy Adherence Sub-Committee: focus is to provide input on QE certification process and make recommendations on monitoring procedures. Serves as BOC interface with SHIN-NY Policy Committee.
  4. Implementation Sub-Committee: focus is development of best practice SHIN-NY Policy Standards implementation guidance for QEs.

Sub-Committee Chairs report recommendations and provide updates on Sub-Committee activities at regularly scheduled BOC meetings.

BOC Members

Mark McKinney

Hixny (Chair)

Tom Check

Healthix

Jill Eisenstein

Rochester RHIO

Christina Galanis

HealthlinkNY

Rob Hack

HealtheConnections

Jim Kirkwood

NYS Department of Health

Al Marino

NY Care Information Gateway (NYCIG)

Amanda Parsons

Montefiore Health System

Dan Porreca

HEALTHeLINK

Charles Scaglione

Bronx RHIO

Sue-Ann Villano

NY Care Information Gateway (NYCIG)