Tools

NYeC collaborates with stakeholders to provide a series of tools to help you in the process of learning about and implementing electronic health records. These PDFs and Excel documents may be downloaded by consultants, practices, and any other organization working in health IT. Some of these documents provide a general education and overview, and others offer more specific instructions tailored to meet your needs as you move forward. 

Consumer and Provider Engagement

Analyzing the core issues, both positive and negative, impacting the adoption of Health IT can help guide effective education and outreach efforts. This communications tool identifies and answers the questions that are most important to the public and healthcare providers regarding Health IT. It can be used to inform your communications programs and strategy.
 

Consumer and Provider Education Guide
 

Financial Planning and Budgeting

Effective budgeting and financial planning for the implementation of health IT is critical. Understanding the financial implications over time, hardware and software costs, and financial incentives available to practicing physicians affect the decision to implement technology.

Fort Drum Financial Modeling Tool V2.0
Fort Drum Financial Modeling Tool Example V2.0
05- Instructions Estimated Cost Saving Worksheet_102604
03-EHR ROI Estimated Cost Saving Worksheet
Financial Incentive Programs
CMS 2010 eRX Incentive Payments
CMS 2011 eRX Incentive Payment Program_Quick Ref Chart
CMS 2011 eRX Incentive Payment Program
CMS Medicare EHR Incentive Program
CMS PQRI Portal Users Guide
05-Instructions Estimated Cost Savings Worksheet
Chaudry_HITonQualtiyEfficiencyandCost
DesRoches_EHRNational Survey
Financial Incentive Programs
Maximizing Billing and Reducing Costs Through HIT
Wang_EMRCostBenefit
 

Privacy and Security

This section guides a practice through risk assessment and security analysis. Tools help to identify vulnerabilities and mitigate risks, ensuring that the environment protects electronic Protected  Health Information (ePHI) from unnecessary or unlawful disclosures, and complies with national, state and/or local laws.

NYeC _How to use the NYeC Privacy and Security Toolkit January 2012
Cyber Security Guide V 1.0
NYeC HIT Security Risk Assessment Questionnaire v3.0_ONC
NYeC ONC HIT Security Risk Assessment Questionnaire v3.1_REC Update
NYeC Privacy and Security Meaningful Use Fact Sheet
HITRC_Information Security Policy Manual Instructions
HITRC_Information Security Policy Manual Version 2.2
HITRC_Information Security Policy Manual Version 2.2 Word Document
NYeC Introduction to the NYeC ONC Tool HIT Security Risk AssessmentQuestionnaire
ONC_Guide for Macro Security Settings – for NYeC Security Risk Assessment 
 

Readiness Assessments

Organization-wide commitment to the adoption of health IT is invaluable. We provide several readiness assessment guides practices can use to determine if they are ready to purchase an EHR, report attainment of meaningful use, or adopt other technology.

NYeC Readiness Assessment_long form
NYeC Readiness Assessment_short form
Task Based_Practice Readiness Assessment
EHRB Article on Need for Assessment
NYeC Change Management Guidance

Vendor Selection

These help evaluate different vendor systems for clinical practices. The material includes resources on contracting best practices, literature on EHRs, and a tool to support system evaluations.

Please check back soon for vendor selection tools.

Workflow Optimization

Redesigning a practice’s workflow is an ongoing process, needed to eliminate waste and improve productivity.  These tools help examine existing processes and to highlight best practices, in order to ensure increased productivity once technology is implemented.  Documents focus on meaningful use, and align with current national initiatives.

NYeC Intake and Registration Guidance
NYeC Point of Care Documentation Guidance
NYeC Computerized Provider Order Entry Workflows